Creating an Accessible Presentation in Microsoft PowerPoint for color blind people

Creating accessible presentations ensures that all audience members, including those with disabilities, can fully engage with your content. This tutorial will guide you through using the Accessibility Ribbon in Microsoft PowerPoint to inspect your presentation for color accessibility and mark images as decorative.

Step-by-Step Guide

1. Open the Accessibility Ribbon

1. Open your PowerPoint presentation.

2. Go to the Review tab on the Ribbon.

3. Click on Check Accessibility. This will open the Accessibility Ribbon.

2. Inspect Without Color

1. In the Accessibility Ribbon, click on Inspect Without Color.

2. This tool will help you identify elements in your presentation that rely solely on color to convey information. It highlights areas that may be problematic for people with color blindness.

3. Address Color Accessibility Issues

1. Review the highlighted elements.

2. Adjust the design to ensure that information is not conveyed by color alone. For example:

   • Use patterns or textures in charts and graphs.

   • Add text labels or symbols to differentiate between items.

4. Mark Images as Decorative

1. Select an image in your presentation.

2. Right-click on the image and choose Format Picture.

3. In the Format Picture pane, go to the Alt Text tab.

4. Check the box that says Mark as decorative. This indicates that the image is purely decorative and does not convey essential information, allowing screen readers to skip it.

5. Verify Accessibility

1. After making the necessary adjustments, go back to the Accessibility Ribbon.

2. Click on Check Accessibility again to ensure that all issues have been addressed.

3. Review the Accessibility Checker pane for any remaining issues and resolve them as needed.

By Mohammad Zaripour